Month: November 2019

How to Renew Your Driving License in Kenya

This is a guide on how to renew your driving license in Kenya. Renewal and printing of driving license slip is through eCitizen portal. It is a simple process that usually takes less than five minutes if all systems are okay. The renewal period is either one or three years.

Select NTSA Services to Renew Your Driving License in Kenya
NTSA Services

Step by Step Process on How to Renew Your Driving License in Kenya

  1. Log into your eCitizen account. In case you do not have, click here to learn how to create an eCitizen account. If you have problems logging into your account, you can reset your eCitizen password.
  2. Click on the National Transport and Safety Authority link. Any of your recent applications made will be displayed.
  3. Click on make application.
  4. Click on the driving licenses to open more options.
  5. Select the number of years you want to renew.
  6. After the next page opens, click on the apply button. Your driving license details will be populated automatically. In the event that your details are not found, there are some numbers provided for support. Unfortunately, sometimes their calls do not go through. You are left with the option of visiting NTSA offices.
  7. Confirm if your details are okay and submit.
  8. Make your payment using any of the provided methods. The payment for one year is Kshs 650 while that of three years is Kshs 1,450.
  9. Click on complete after you receive notification of a successful payment.
  10. Click on downloads on the right-hand side. Print the receipt, cut it along the dotted lines and glue it at the back of your license book.
Driving License Renewal

A Note About the New Digital License

That is the process you have to follow in order to renew your driving license in Kenya. Note that the old licenses are being phased out and new smart digital ones are being rolled out. In some instances, you will not be able to renew a driving license that has not expired. To apply for the new smart digital license, you need to create a TIMs Account.

Driving License Renewal

How to Check the Validity of Your Driving License

You can check the validity of your driving license by using the NTSA Self Service App. Simply download it from the Google Play Store. Use the option, ‘verify application status’. Click on driving license verification. Provide your ID number and click verify

After Renewing, DL Still Shows Expired

If you get the message that your driving license has expired, you need to update your information. You are supposed to send full names, ID number, DL reference number and CoC to NTSA. But the most effect way is to present yourself to any NTSA office country wide. They will update your driving license details immediately.

How to File Annual Returns for a Company in Kenya

You are on this page because you want to know how to file annual returns for a company in Kenya. Read through and you will be able to file and pay for annual returns within a short time. Section 125 of the Companies Act stipulates that every company having a share capital shall, once at least in every year, make a return. The return is made up to the date of the fourteenth day after the date of the annual general meeting. This process is now available online. To apply for a CR12, you must have filed your annual returns.

Click on Business Registration Service

What Are Company Annual Returns?

The law dictates that every registered company in Kenya should file annual returns with the registrar of companies. The main aim of these returns is to show the current status of the company. The annual returns highlight the following concerning the said company.

Click View

Process of How to File Annual Returns for a Company in Kenya

  1. Log in to your eCitizen account. Learn how to create an eCitizen account here if you do not have one.
  2. Locate the business registration service option and click on get service.
  3. Locate your company under where it is written my businesses. If it is not there, it means you have not linked your company. Start by linking your company so that it reflects on the eCitizen account.
  4. If it is linked, under the action button, click on view. Your business details are displayed.
  5. At the top right-hand corner, click on ‘Maintain a Company’ button.
  6. On the left-hand side of the business details, click on the Annual Returns link. If you have already filed for some years, they will be listed.
  7. Click on submit returns located at the top right-hand corner.
  8. Click on the link provided to download the annual return form. The downloaded file is a Microsoft Word Document and has to be filled and uploaded back. Now forget about everything else and we fill the form.
Click on Maintain a Company

How to Fill the Annual Return Form

Before you think of filling this form which has about ten pages, make sure you have the company’s incorporation certificate. You must have the director’s information such as names, addresses, and dates of birth. Open the Microsoft Word downloaded file. It is best not to alter the structures of the table. However, you can format the font by increasing or decreasing the sizes. The form should not be filled by hand, it should be typed.

  1. On the first page, fill in the Company registration number.
  2. Page two fill the company’s full name. Enter the return year and the date you are filing the return. Indicate whether it is a public limited or private limited company. The best way is to insert a rectangle shape and give it a fill colour. Give a description of the company’s business activity. Finally for that page indicate the plot number, building name, and street where the company runs its operations.
  3. Go to page four and type in the town, postal address and postal code of the company. Then provide the details of the directors on part 2.
  4. After that go to page five. Here indicate the type of shares, the nominal value of each share, the total number of shares and the total value of the shares. Also, remember to include the totals at the bottom of the table.
  5. We are now on page six. Indicate whether there were any shareholder changes. The best way is to insert a rectangle shape and give it a fill colour.
  6. On page seven, indicate the shareholder’s current status. If there are share transfers indicate.
  7. Print page 9 fill in your name, address, signature, the capacity of the person lodging the return, and date.
Click on Annual Returns

Scan Page 9

Scan page nine that you have just signed. I prefer using the JPEG format. Open a new MS Word document file. Copy the scanned file and paste it on the empty word document. Click on the inserted page, click on format tool on the menu bar and click on the ‘Wrap Text’ option, use in ‘front of text option’. Copy the formatted image and paste it on page nine. You can stretch it to hide the existing text.

Convert the Word Document to PDF

Upload the filled annual return PDF file

There are several free tools that you can use online to covert the word document to PDF format. For instance, you can use Smallpdf to create a PDF file. Alternatively, you can print the entire filled word document and scan it using the PDF format option.

Uploading Annual Returns for a Company in Kenya

If you had closed your eCitizen portal, follow the above steps number one through seven. Select the year you filed your last return. This will indicate the return period you are filing for. For example, if you registered your company in 2014, indicate the year of last return as 2013. This will enable you to start filing in from the year 2014. Click on browse and select your PDF file. Click save and continue. Select the payment method you wish to use and make your payment. Normal charges are 1,000/= if you file within the given period. For late filing, it is 1,500/=. Wait for the officers to verify your uploaded returns. If everything is alright, your returns will be approved.

How to Register on IFMIS as Supplier and Tender

This is a guide on how to register on IFMIS as a supplier. If you wish to supply goods and services to the government, then this is the place to be. The National Treasury rolled out the Integrated Financial Management Information System (IFMIS) throughout the country. It is an electronic procurement system (e-procurement).

IFMIS Supplier Self Registration

Its main aim is to serve Kenyans effectively on issues relating to public procurement. The IFMIS e-procurement module is designed to enhance transparency and accountability in the procurement process. This is for all stages starting from procurement planning, requisition, sourcing, and payment.

IFMIS e-procurement system ensures that public procurement of goods and services is done fairly, equitably, transparently, competitively and cost-effectively by all government procuring entities.

Requirements to Register on IFMIS as a Supplier

You can register on IFMIS as a supplier for a company or as an individual. All you need is authentic documents for whichever entity you are registering for. This is what you will require.

How to Register on IFMIS as a Supplier

Supplier Log In

How to Login on IFMIS Portal

  1. Access the IFMIS portal.
  2. Enter the user name which is the email you used during registration.
  3. Enter your password (password sent to your email) and click on login.
  4. For first-time login, you will be required to change the password. Enter a password that you will not forget. For subsequent log in if you forgot your password, follow this process to reset the IFMIS password.
  5. Once you log in, you will see the IFMIS number on the right-hand side just below your email.

Documents Required When Processing a Tender

The Sourcing Menu

How to Access and Process Your Tender

If you have worn a tender, you will get a notification from your email. To see and access your tender, you have to log in to the IFMIS portal.

  1. If there is a tender you have won, you will see a notification after logging in.
  2. On the main menu click on the sourcing supplier folder to open it.
  3. Click on the sourcing home page to see your tender notifications.
  4. On the right-hand side on actions accept participation.
  5. To respond to a request for a quotation, click on the negotiation number. The negotiations page opens.
  6. The header tab shows the terms, currency, requirements and notes and attachments. Click on show all details to see the documents you need. If there is a business questionnaire, download it and fill it out accordingly.
  7. The lines tab displays the items you are to supply.
  8. The controls tab contains the response rules.
Processing IFMIS tender

How to Respond to a Quote After You Register on IFMIS as a Supplier

On the actions box, select a printable view and click go to download the tender documents. It will give you more instructions and be able to get the prices for the items.

  1. On the right-hand side next to actions, select the create quote option. Click on go.
  2. On the header section look for the attachment option. Add all the necessary documents including a scanned tender document.
  3. Click on the lines tab and input the prices of the items.
  4. Click on continue and submit your response.
Responding to IFMIS Quote

How to Search for Available Tenders on Public Procurement

How to Search and Respond to Open Tenders on IFMIS

Conclusion

Well, I have given you the best method for how to register on IFMIS as a supplier. Just follow the procedure and start tendering to make money. If you have any questions, use the comment box to ask.

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