How to Download and Print GHRIS Payslip Online

This is a guide on how to download and print your GHRIS payslip. Ghris website helps manage civil servants salaries.

It is now easy for employees to access information about their payslip and P9 forms from the Government Human Resources Information System portal by the click of a button.

The portal was created with the main aim of helping the government address its human resource needs. For those who have no accounts or have forgotten their passwords, please go down to the bottom of this page for more help.

Ghris Login
Ghris Login

Step by Step Guide on How to Download and Print Ghris Payslip

  1. Access the Ghris website.
  2. Click on the Government of Kenya Employees link. The other option is for newly appointed employees.
  3. Enter your user ID (some people call it the man number, it starts with the year you were employed) then password and click log in.
  4. If the details you have entered are okay, the portal opens. If you get an error, check and retype your login credentials carefully. Once successful, click on the My Records tab.
  5. Select my payslip option.
  6. A list of current payslips is displayed on the left side of your screen.
  7. If you want the current payslip, click on the current payslip link.
  8. A new page opens with the option of ‘year’, ‘month’ and ‘view payslip’. Click on the view payslip and wait for it to be displayed.
  9. Click on the option print payslip to print your payslip. Select your desired printer and click okay.
How to Download Ghris Payslip
How to Download Ghris Payslip

How to Download Previous Payslips from Ghris

  1. Click on my records tab and select my payslips option.
  2. On the current payslips click on the year you want for instance 2021 payslips.
  3. Select the month you want from the drop-down list and click on the view payslip option.
  4. After it downloads, click on the print option. Sometimes when the servers are down, you have to keep on trying to view the payslip. In such instances, you can try to download very early in the morning or late at night.
The payslip download option
Payslip Download

How to Download Your p9 Form from Ghris Portal

  1. After login in, click my records and select my payslip option from the drop-down list.
  2. Down below the payslips on the lefthand side, you will see the option of the P9 form.
  3. Click on the form you want and click on view P9 form.
  4. The form downloads and it is ready for printing using the print P9 form option.
  5. If you want for another year, just change the year and click the view P9 form.
How to Download P9 Form from Ghris
How to Download P9 Form from Ghris

Introduction of Public Service Payroll Website

A new public service website has been introduced. Once you log in to Ghris Website and click on any service, you are redirected to the new website.

It is almost similar to the old system. Click on this Public Service Payroll Website link to get more information.

The new public payroll website look
The new public service payroll website look

How to Create a Ghris Account

New employees must create an account so that they can access their payslips. Here is how you create an account.

How to create a GHRIS account
How to Create Ghris Account
  1. Access the GHRIS website from any web browser.
  2. Click on the Government of Kenya Employees link.
  3. Click on the option New to GHRIS to create your account.
  4. Fill the employee registration form that opens. It contains details like Personal Number, National ID Card Number, KRA PIN, Your Names, and Date of Birth, among others. Please note that the information will be validated against your records in the Ministry/Department. In the case of disparities, contact the HRM Unit in your Ministry/Department.
  5. Create a password that you will be using to login into the site and click submit. Ensure you remember your password.
  6. Once successful, log into the site and fill in your profile details. Click on my record and select profile.
  7. On the left-hand side, click on profile.
  8. A page opens where you start filling in your information. Provide the following required information; Basic Details, Home Area, Duties, Academic Details, Employment History, Next of Kin and Dependents, then Signature Upload. For each stage, make sure you click on the Save button.

For the academic section scan and attach your certificates. Remember to scan them as single documents.

How to Reset Your GHRIS Password

If you have forgotten your GHRIS password, you can retrieve it by filling a password reset form. Use this procedure to do so.

  1. Access the GHRIS website.
  2. Click on the Government of Kenya Employees link.
  3. Click on forgot your password option.
  4. Fill in all the required information on the reset password form. The details should be similar to the details you had filled in during registration. It will be easier if you have the appointment letter with you.
  5. Create a new password and then submit the form.
  6. Use your new password to log in.
How to Reset your Ghris Password
How to Reset your Ghris Password

Conclusion on How to Download and Print Ghris Payslip

I hope that was easy for you and you have achieved what you wanted. If you have any questions or comments, then drop them here below in the comments section.

Feel free to share this post so that others can also benefit. Thanks for taking your time to read.

How to Download and Print Your Ghris Payslip
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